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West Virginia Vehicle Bill of Sale

Quick answer: notarization of a West Virginia vehicle bill of sale is required only in some situations, so check the rule below before signing. Federal odometer disclosure (49 CFR Part 580) applies at transfer for most vehicles under 20 model years old.

A vehicle bill of sale records the seller, the buyer, the VIN, the price, and the odometer reading of a private car sale in West Virginia. In West Virginia, notarization is required in some situations, so check the rule below before you sign. The West Virginia DMV provides Form DMV-7-TR (Bill of Sale); this page gives you a printable template that records the same sale terms.

Fill in the parties, the vehicle, and the terms, and download a printable West Virginia vehicle bill of sale in Word and PDF. It documents your sale; it does not replace the title transfer paperwork West Virginia requires.

Create your West Virginia vehicle bill of saleRead the full Vehicle Bill of Sale guide

West Virginia bill of sale requirements

West Virginia vehicle bill of sale requirements at a glance
NotarizationRequired in some situations (see the note below)
Official state formThe West Virginia DMV provides Form DMV-7-TR (Bill of Sale)
Odometer disclosureFederal rules (49 CFR Part 580) require the seller to disclose the mileage at transfer for most vehicles less than 20 model years old; the official disclosure is normally made on the title itself

The West Virginia DMV can require a notarized bill of sale in certain transactions, for example when the price is below the book value; confirm the current requirement with the WV DMV before signing.

Verify before you rely on it

Title transfer practices change, and county offices can have their own requirements. Confirm the current West Virginia requirement with the DMV before you rely on this bill of sale for a title transfer.

West Virginia vehicle bill of sale requirements

Notarization in West Virginia depends on the situation: the West Virginia DMV can require a notarized bill of sale in certain transactions, for example when the price is below the book value; confirm the current requirement with the WV DMV before signing. When your sale falls in a gray zone, notarizing costs a few dollars and removes the question entirely.

The West Virginia DMV publishes Form DMV-7-TR (Bill of Sale). This page gives you a printable template that records the same sale terms; if the DMV or your county office asks for the official form at title transfer, complete that one as well, using the same figures. Consistency between the two documents is what matters.

One rule follows the vehicle regardless of state lines: the federal odometer disclosure (49 CFR Part 580), which requires the seller to disclose the mileage at transfer for most vehicles under 20 model years old. Title documents carry the official disclosure; writing the same reading into the bill of sale keeps every document in the transaction telling one story.

Keep the roles straight: the bill of sale proves the terms of the private sale (who sold what to whom, for how much, in what condition), while the certificate of title transfers ownership in the eyes of West Virginia. You need both sides done correctly, and the DMV controls the second one.

A complete West Virginia vehicle bill of sale identifies the seller and the buyer with addresses, describes the vehicle by year, make, model, and VIN, states the price and the payment method, records the odometer reading, and notes that the sale is as-is unless the parties agree otherwise. Both parties sign and date it, and each keeps a signed copy: the seller to prove the vehicle left their hands, the buyer to prove it arrived in theirs.

How to complete a vehicle bill of sale in West Virginia, step by step

A private vehicle sale in West Virginia goes smoothly when the paperwork follows the handover step by step.

  1. Agree on the terms. Settle the price, the payment method, and what stays with the vehicle (keys, manuals, service records). Put any promised repairs or conditions in writing in the bill of sale itself, because spoken side agreements do not survive disputes.
  2. Verify the vehicle identity. Check the VIN on the dashboard and door jamb against the certificate of title, and confirm the seller is the titled owner. A bill of sale cannot fix a title problem, so catch mismatches before money moves.
  3. Record the odometer reading. Read the odometer together at the handover and write the figure into the bill of sale. For most vehicles under 20 model years old, federal law (49 CFR Part 580) requires the seller to disclose the mileage at transfer, normally on the title itself.
  4. Complete the bill of sale. Fill in both parties, the vehicle description with VIN, the price, the odometer reading, and the as-is statement using the guided form on the main page, then print two copies for the signing.
  5. Sign it properly. Check whether your sale needs notarization (the West Virginia DMV can require a notarized bill of sale in certain transactions, for example when the price is below the book value; confirm the current requirement with the WV DMV before signing) and sign accordingly. When in doubt, notarize: it is inexpensive and settles the question.
  6. Finish the title and registration work. Complete the West Virginia title transfer with the DMV: the seller signs the title over, and the buyer registers the vehicle and pays any taxes and fees. The bill of sale supports this paperwork but does not replace it, and the seller should keep their copy until the transfer is confirmed.

How this template works in West Virginia

Answer guided questions about the seller, the buyer, and the vehicle, enter the odometer reading, and download a printable West Virginia bill of sale ready to sign at the handover, in Word and PDF. Both parties should keep a signed copy.

The form, the live preview, and the full guide live on the main Vehicle Bill of Sale page.

West Virginia vehicle bill of sale FAQ

Does a vehicle bill of sale need to be notarized in West Virginia?

Sometimes. The West Virginia DMV can require a notarized bill of sale in certain transactions, for example when the price is below the book value; confirm the current requirement with the WV DMV before signing.

Is a bill of sale enough to transfer ownership in West Virginia?

No. The bill of sale documents the private sale terms; legal ownership transfers through the certificate of title and the West Virginia DMV's registration process. Treat the two as a pair: the bill of sale proves the deal, the title work makes the buyer the owner of record.

Does West Virginia have an official bill of sale form?

Yes, the West Virginia DMV provides Form DMV-7-TR (Bill of Sale). The template on this page records the same sale terms; if the DMV asks for its own form at title transfer, complete it with identical figures.

Who keeps the bill of sale after a private car sale in West Virginia?

Both parties should keep a signed copy. The seller uses it to show the vehicle left their possession on a given date (which matters for tickets, tolls, and liability after the sale), and the buyer uses it for registration, taxes, and proof of the price actually paid.

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